Leader Resources

Welcome to the Vintage Swing Movement family.

Vintage Swing Movement recognizes the importance of VSM Chapter leaders in accomplishing its mission to preserve the unique heritage of the music, culture and dance of the 20’s, 30’s and 40’s swing era and assist current members of the swing community worldwide through leadership, support and  education. You, as a VSM Chapter leader, are an integral component.  VSM provides education leadership training to accomplish its mission assure the continuance of your VSM Chapter organization.

Leadership training is provided online through the Leader Resources link of the Vernacular, as well a through leadership workshops. VSM Chapter leaders should regularly check Leader Resources updates and insights on how to serve and grow your Chapter.

Check out some of the basic question and answers below or scroll down to check out our blog roll for more tips. Questions that are not answered here or through online resources and leadership workshops may be emailed to vintageswingmovement@gmail.com.

How do I start a VSM Chapter?

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Each College or University is different so it is important that you contact Student Activities at your school to get further details of their requirements, but in general you will need the following to form your organization.

1. Ten (10) currently enrolled students who wish to join your Chapter.

2. A constitution, which VSM will provide.

3. A VSM Affiliate Charter that certifies your organization as a Vintage Swing Movement and entities your members to chapter benefits.

3. A teacher or staff member who can be an advisor for your Chapter.

4. An appointed Student Council Representative, usually the VSM Chapter President, who will work to petition for funding for the organization and its activities every year or whenever the college or university has its designated funding meetings.

What positions will I need to fill for VSM Chapter Club?

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The club will have 3 elected positions and 3 appointed postions:

The member elected positions are President, Treasurer and Secretary

The three director positions are committee chairs who will be appointed by the President and approved by the Secretary & Treasurer. The are Director of Dance, Director of Music and Director of Culture

Descriptions & Responsibilities for each position:

1. Represent, as well as lead the organization.

2. Is responsible to the organization and governed by its constitution and by-laws,

3. Knows University policies and sees that they are followed.

4. Acts as the presiding officer conducting meetings.

     a. Has knowledge of parliamentary procedure.

     b. Prepares an agenda for each meeting.

5. Is familiar with the duties of other officers on the board and assists them in fulfilling their duties.

6. Has the vision of the ultimate purpose and possibilities of the organization.

7. Carries out the decisions and wishes of the organization.

8. Sees that a yearly plan is developed early in the college year. Understands and develops long range goals, as well as short term ones.

9. Schedules and calls regular board meetings.

10. Schedules and calls regular general meetings.

11. Appoints directors for music, dance and culture committees and encourages all members to participate.

12. Delegates responsibilities to others, knowing that participation by all members makes for a strong organization.

13. Attends all board meetings and general meetings of the organization.

14. Assures VSM Charter requirements are maintained

15. Attend annual VSM leadership workshop.

1. Is responsible to the organization President.

2. Knows University policies and sees that they are followed in the organization.

3. Understands and follows the organization’s constitution and by-laws.

4. Is custodian of the permanent records of the organization, and keeps these in a complete and accurate manner. Follows this suggested outline in writing minutes: a. States the hour, day, month, place of meeting, and name of the presiding officer. b. States that the minutes of the last meeting were “approved as read” or “approved as corrected.” c. Gives a statement concerning all reports read and the action taken on them. d. Records items discussed under old business. e. Records items discussed under new business. f. Includes every motion, lost or carried, under the item of business in which it was discussed. g. States the time of adjournment of the meeting. h. Signs the minutes.

5. Reads the minutes and correspondence at meetings clearly and loudly enough for all members to hear.

6. Familiar with minutes of preceding meetings and is able to produce items of information quickly.

7. Keeps an accurate membership list and necessary addresses and telephone numbers.

8. Keeps a copy of the Constitution, By-laws and VSM Charter in the Secretary’s notebook, available for reference during meetings.

1. Is responsible to the organization President.

2. Knows University policies and sees that they are followed in the organization.

3. Understands and follows the organization’s constitution and by-laws.

4. Responsible for all monies of the organization.

5. Collects and deposits all money as defined by University policy.

6. Prepares and submits to the board for approval a budget for the year.

7. Makes a treasurer’s report at each business meeting of the organization. This includes a listing of receipts, expenditures, and balance on hand. This should be verified with the Student Association Office.

8. Keeps up to date, accurate records of all money, both incoming and outgoing, and the purpose for which the money was disbursed or collected.

9. Attends all board meetings and general meetings of the organization.

10. Assures VSM Charter requirements are maintained

11. Attends annual VSM leadership workshop.

The director of dance will demonstrate a passion for the dances of the vintage swing era as well as a desire to share and educate members about the dances and facilitate learning of the vintage swing era dances.

1. Promotes the dance element of the vintage swing era by connecting members to the VSM website and by promoting VSM or VSM partner dance and workshop events.

2. Regularly attends VSM or VSM partner workshops and dedicated to improving vintage swing era dance skills.

3. Holds a VSM certification as a Chapter Instructor.

4. Recruits members who are willing to be trained and to complete the VSM Chapter Instructor certification.

5. Partners with the other VSM director chairs to organize and host events at least once a semester that will encompass all three areas of VSM’s focus.

6. Attends all board meetings and general meetings of the organization.

7. Assures VSM Charter requirements are maintained

8. Attends annual VSM leadership workshop.

The director of music will demonstrate a passion for the music of the vintage swing era as well as a desire to share and educate members about the music and facilitate musicians to learn and play the music.

1. Helps educate members about the vintage music through the VSM website

2. Regularly attends VSM or VSM partner workshops and dedicated to improving vintage swing era dance skills.

3. Connects with University music department to collaborate on joint efforts and to recruit students.

4. Assures that music played meets Vintage Swing Movement, Inc. Charter Standards.

5. Recruits musicians to develop bands to pay Swing Era music.

6. Partners with the other VSM directors to organize and host events at least once a semester that will encompass all three areas of VSM’s focus.

7. Attends all board meetings and general meetings of the organization.

8. Assures VSM Charter requirements are maintained

9. Attends annual VSM leadership workshop.

The director of culture will demonstrate a passion for the culture of the vintage swing era as well as a desire to share and educate members about the historical and contemporary culture of swing.

1. Documents the contemporary culture of the Chapter thorough pictures, video and journaling.

2. Helps educate members about the vintage culture through the VSM website

3. Connect with the Humanities and History departments of the university for collaborative efforts to promote the vintage swing era.

4. Partners with the other VSM director chairs to organize and host events at least once a semester that will encompass all three areas of VSM’s focus.

5. Assures VSM Charter requirements are maintained. 6. Attends annual VSM leadership workshop.

How do I start and run a dance/event?

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1.  Locate a space on campus, preferably with a wood floor.

2.  Pick a weekly night to host your dance. We suggest Tuesday, Wednesday or Thursday, as weekends tend to be busy.

3. Schedule a time for your dance. We suggest 6:30pm-10:00pm

4.  Start your dance with a 30-minute Lindy Hop lesson taught by VSM Chapter certified instructors.

5.  Join Spotify Premium and connect with VSM’s monthly playlist to DJ music for your event.

6.  Leaders or regular attendees should meet and dance with new dancers.

What music/playlist should we use for our dances?

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VSM has created Spotify playlists that will highlight a new swing artist each months.  Each club should sign up for Spotify Premium to ensure they have full access to the music they will need.  To maintain the integrity of the Vintage Swing Movement mission, Chapters should play only music from playlists provided by VSM.  If members who have an interest in music would like to submit playlists they can be submitted to VSM for approval by emailing vintageswingmovement@gmail.com.  All playlists must fit within the 20’s 30’s & 40’s swing era.

Who can attend VSM Chapter Dances?

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VSM Chapter events are open to people of all ages and to members and non-members.  Attendees under the age of 18 must have a parent or legal guardian sign a liability waiver and children under 16 must be accompanied by a parent or legal guardian.

Who can teach at VSM Chapter events/dances?

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Vintage Swing Movement provides a certification program to assure that teachers at all VSM events are properly trained for the level they will be teaching. All teachers at VSM Chapter events must be Vintage Swing Movement certified. Vintage Swing Movement awards certification for different levels of instruction.

  • VSM Chapter Instructor–has demonstrated the ability to teach the basic lesson in the same format as the online basic lesson videos and may teach the basic lesson at the beginning of a weekly VSM Chapter dance.
  • VSM Chapter workshops must be taught by VSM Certified instructors who are certified to teach the level needed.  When Chapters begin planning workshops, leaders should email vintageswingmovement@gmail.com to request instructors who are certified to teach the level of classes needed by the Chapter.
  • If you are interested in becoming a VSM Chapter Instructor or a VSM Certified Instructor, please contact Vintage Swing Movement at vintageswingmovement@gmail.com for more details on how you can begin your journey.

What events can we promote at VSM events or dances?

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  • All events promoted by VSM Chapters must be VSM events or events that have been approved by Vintage Swing Movement as being in line with the mission and vision of the organization.
  • Chapters can submit events they think are in line with the mission and vision of Vintage Swing Movement for approval to promote the event to their members.

Special Notes:

All VSM Chapter or VSM Chapter promoted events must be all ages and family friendly, therefore any events hosted by the chapter must be drug & alcohol free.  And all activities and performances must be appropriate for all ages (i.e, G or PG rated, no sexual content, no profanity).

 

 

Check out the Blog roll below for more leadership articles